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Kansas Library Conference Exhibitors

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Dear Exhibitor:

You are cordially invited to exhibit at the 2010 Kansas Library Conference.  This year’s conference will be held on April 7 – April 9, 2010 in Wichita, Kansas at Century II Convention Center and the Hyatt Regency Wichita.  Exhibits will be open on Wednesday, April 7th and Thursday, April 8th only, with Friday, April 9th reserved for meetings.  We are expecting approximately 600 librarians from ALL TYPES of libraries across Kansas.  

This year we will have two different price points for vendors.  The cost per booth for non-profits will be $250.00.  After February 15, 2010, the cost will increase to $300.00.  The cost per booth for for-profit companies will by $425.00.  After February 15, 2010, the cost will increase to $475.00. 

The conference program is being arranged to provide blocks of time with nothing scheduled EXCEPT exhibits - NO CONFLICT TIME!  There will be two blocks of unscheduled time on Thursday as well as the exhibit opening on Wednesday evening.  Approximately 30% of the exhibit hours will be NO CONFLICT TIME.

Please complete this contract as soon as possible.  Spaces will be assigned on a basis of date contract is received and past participation in our conference.  To be considered valid, contracts must be submitted with AT LEAST HALF the exhibit fee.  To guarantee inclusion in the conference program, contracts must be received by February 15, 2010.  After that date we cannot guarantee that your company name will appear in the program.  If you have any questions please feel free to contact me. 

If you wish to present a conference program, find the program proposal form online at the conference website at http://kslibassoc.org/prop/intro.htm. The completed form must be submitted online by October 31, 2010.

 We look forward to seeing you in Wichita, Kansas in April, 2010.

Sincerely,

Denise Smith

Exhibits Coordinator

(620) 492-2302

 

POLICIES

  1. Be sure your exhibit is set up WITHIN the confines of your booth space, as indicated by the draperies outlining your booth.

  2. Your booth will be 10’ wide by 10’ deep and will be equipped with drapery background and side dividers, a sign indicating company name (limited to 24 capital letters and/or spaces),  one 8’ draped table, 2 side chairs and a wastebasket.  Cost per booth will be $425.00 ($250 for non-profits) if reservation is received on or before February 15, 2010.  After that date, cost will be $475.00 ($300 for non-profits) per booth.

  3. If your exhibit requires electricity, telephone and/or internet service, please mark these spaces on the contract and complete the utilities form.  Return this form to Century II, at the address indicated, along with your payment for utilities.  All electricity, telephone, and internet service is handled by Century II.

  4. No tape, staples, tacks, nails, etc. may be attached to the walls or floors of Century II.

  5. Exhibit hours will be:
    Wednesday, April 7, 2010 - 5:00 p.m. to 7:00 p.m.
    Thursday, April 8, 2010 - 8:00 a.m. to 5:00 p.m.

  6. Over-night security service will be provided in the exhibit hall.

  7. If for any reason it should be necessary for you to cancel your exhibit, there will be a $50.00 per booth cancellation fee prior to March 1, 2010.  NO REFUNDS can be made after that date.  Notices of cancellation must be sent to Denise Smith, Exhibits Coordinator. 


 

DIRECTIONS FOR COMPLETION OF CONTRACT

  1. Please complete ALL item lines on contract.

 

  1. Submit the contract online form and MAKE A COPY FOR YOUR FILES.
    If you prefer to mail your contract, a copy may be downloaded here. Please send it to:

 

Denise Smith

Exhibits Coordinator

            P.O. Box 480

Johnson, KS 67855      

 

  1. In order for the contract to be considered valid, it must be accompanied by AT LEAST one-half the exhibit fee of $425.00 per booth ($475.00 after February 15, 2010).  All monies are due by March 20, 2009 unless previous arrangements have been made.

 

  1. If you wish to make a payment by credit card, please fill out and submit the credit card charge form. If paying by check then please make booth checks payable to KANSAS LIBRARY CONFERENCE 2010, and mail to Denise Smith at the above address.  Make utilities checks payable to CENTURY II and send directly to them along with utility form.

 

  1. Include a copy of any utility contract with your booth contract. 

 

  1. Be sure to indicate the categories you wish to be listed under in the program. 
    You are limited to two of the following categories:

 

 

Audio Books                                               Miscellaneous

Book Fairs                                                   Reference Materials

Book Repair/Binding                                Security Systems

Books                                                            Staff Development

CD-ROMs/Software                                   Storytelling

Electronic Services                                   Subscriptions

Equipment/Furniture                                 Supplies

Library Automation                                    Videos

 

  1. Exhibitors’ names will be included in the Conference Program if reservations are received on or before February 15, 2010.

 

  1. PLEASE NOTE THE LIMIT OF 24 CAPITAL LETTERS AND/OR SPACES FOR BOOTH SIGNS. 
    (We cannot make an exception in this matter.)

 

  1. Please be sure to read the EXHIBIT POLICIES.  You should consider them part of the contract.