Kansas Library Association Council Meeting Minutes – March 30, 2005 Overland Park, KS

Present: Patti Butcher, President; Rosanne Siemens, Executive Director; Kristen Becker, KLA Secretary and Library Instruction Roundtable Chair; Jane Hatch, Education Foundation President; Margaret Knecht, Archivist; Connie Doeden, Continuing Education Committee Chair and KPLACE Chair; Laura DeBaun, ALA Membership Committee Chair; Susan Taylor, Private Academic Libraries Section (PALS) Chair; Kate Capps, KLA Newsletter Editor; Larry Papenfuss, KLA; Michelle Swain, 2^nd Vice President; Terri Summey, Distance Education Roundtable Chair and CULS Chair; Carol Barta, ALA Councilor; Robert Walter, KLA; Patricia Renn-Scanlin, KASL Representative;Christie Brandau, State Librarian; Debbie Madsen, Government Docs Roundtable Chair; Catherine JeanJean, CATS Chair; Kimberly Patton; Erin Donney Howerton; Ann O’Neill, SLIM; Tim Rogers, KLA Vice President; Donna Lauffer, Intellectual Freedom Chair; Carol Levers, Divesity Chair; Fred Atchinson, NCKL Director; Eric Hansen, KLNB; Leroy Gattin, Futures Committee Chair; Anne Liebst, Webmaster; Pat Gaunce, Legislative Chair; Catherine Newland, PLS Chair; Andrew Mangels, Membership Chair; John Chrastka, ALA.

I. Call to Order and Introductions:  President Patti Butcher called the meeting to order at 11:05 a.m. A quorum was declared present. 

II. Approval of the Minutes of the Previous Meeting: Minutes from the previous meeting were approved with a correction listing Anne Liebst as present at the meeting. (Taylor, DeBaun SMC)

III. Approval of the Agenda: There were no additions/corrections and the agenda was declared approved as printed.

IV. Introduction of Christie Brandau, State Librarian:  Patti Butcher introduced Christie Brandau as the new State Librarian for Kansas.  Ms. Brandau spoke briefly about her immediate plans for Kansas libraries.  She hopes to enhance awareness of libraries and enhance library services to residents.    To accomplish this she plans to start a One Book, One State program in the fall during National Library Week.  She also hopes to have a statewide book fair and add a youth services director at the state library.  There will be a state wide summit in June with Tom Peters as a speaker and a statewide summit in April to look at continuing education issues.

V. Executive Director’s Report: Rosanne reported that she had been busy with KLA legislative Day and the KLA Educational Foundation.  Additionally, she has been preparing for Tri-Conference and working with the budget committee in the 2006 budget.  All of the financials are now in Quicken and KLA is close to meeting its budget for this year.  Rosanne reported the finances look good for 2005.

IV. Financial Report:  Jane Hatch thanked Rosanne, Patti , and Tim for helping with the budget.  Jane also reported the income looks optimistic and expenses for KLA are much reduced over last year.  There had been several institutions which had given a three year commitment toward moving the KLA offices and this is the last year of the 3 year commitment.  Therefore KLA had to cut several things, which makes fundraising critically important.  Jane encouraged all members of KLA Council to make pledges or contributions.  Each person who makes a pledge will receive a sticker to place on their Tri-Conference name badge.

Jane reported the budget committee would like to raise the minimum membership due from $20 to $30.  The goal is to have more members but also more dollars.  Sections and roundtables are also encouraged to raise section dues to $5.  KLA will begin assessing $3 per member from each roundtable or section to help with the expense of managing the finances of the sections and roundtables.

Motion: A motion was made to raise the section and roundtable dues to $3 from $2.  Clarification was made that all new members are automatically members of NMRT.

 

VI. Items for Discussion, Report, or Action:

A.  Agreement KLA and KLA Educational Foundation:  The purpose of the agreement between KLA and the KLA Educational Foundation is to insure the foundation goes not go off on its own, but will support KLA.  The agreement is documented to show others including potential donors that KLA Educational Foundation and KLA are doing what they are suppose to do.

      Motion: To adopt the Operation Agreement between KLA and the KLA Educational Foundation as presented. (Hatch, Barta SMC)

B.    Investment Policy: Jane reported KLA has invested in a conservative and careful fashion, but in an effort to make certain the money grows.  Documentation showing what is currently being done was distributed.  Jane also wished to pass along a big thank you to Duane Johnson and Ellen Miller for Co-Chairing the fundraising campaign.  She encouraged sections and roundtables to contribute to the KLA Educational Foundation.  For a pledge sheet, go to Skyways and visit the KLAEF web pages.

Motion: To adopt the investment policy as presented.  (Hatch, Liebst SMC)

C.      Section and Roundtable:

 

      Petition to start Young Adult Services RT: Kim Patton and Erin Downey Howerton asked the council to create a RT that would give those who serve young adults (YA) an opportunity to explore specific issues.  Several people in KASL are interested in participating.  (Barta, DeBaun SMC)

 

      Abolish Independent Information Workers RT: It was noted that the Independent Information Workers RT has not maintained the minimum number of members.  Therefore, the council can discontinue the RT.  (Capps, Larry Pappenfuss SMC).  A motion was made to move the $41 in the IIW RT to the KLA Educational Foundation (Doeden, Gaunce SMC).

D.    Bylaws: A change was voted on to change the name of the KLA Legislative Committee to the Governmental Affairs Committee.  A motion was made to move the MPLA representative term is to the appendix.  In 2006 the election will be for a three year term.

E.   Kan-Ed Taskforce Position Paper: Fred thanked KLA for taking on the responsibility to put the communication together.  The final paper will be sent to the Kan-Ed staff.  Some of the key points were that procedures made it hard to communicate with the staff, libraries want continued broadband subsidies, continued access to databases, and encourage the creation of a strategic plan. 

Motion: A motion was made to endorse the position paper as presented. (Pappenfuss, Hatch SMC)

F.   KLA/ALA Joint Membership Project: John Chrastka with ALA discussed a pilot project between ALA and KLA which would give a discount to those who join both organizations, one of which the individual would be a first time member.  The reasons given why Kansas was selected is that Kansas is doing things other states are not; ALA will learn from our membership; and Kansas is willing. 

G. Status of KLA Educational Foundation:  Jane Hatch reported on the KLA Educational Foundation.  The accounts hold $7,420 in one account, the special projects account is $34,020 and the investment account is at $13,207.

 

 

VII. Committee/Officer Reports:  Prior to announcing the election results, Ann O’Neill was introduced as the Dean of SLIM.

A. Election Results: 2^nd VP – Carla Kaiser; ALA Rep. - Robert Banks; Nominating Committee – Connie Doeden and Mary Ann.  In addition the Bylaws change passed.

B. Presidential Award Winners: Denise Smith – Stanton County; Jim Minges – NEKLS; and Marge ?  - Wichita.

C. Legislative and Federal Relations:  Pat Gaunce reported on the Legislative session and KLA Legislative Day on February 17.  The goal of the committee was to get all information to every corner of the state and to have library throughout Kansas knowledgeable about the bills before getting to Topeka.  Next year the committee hopes to have a larger, more organized group of librarians in Topeka.  Patti Butcher presented Gov. Sebelius with a lifetime KLA membership.  It also was reported that several people from Kansas would be going to the National Legislative Day in Washington D.C. 

SB80 – passed Senate

HB2026 – Had an amendment, HB2027 – passed, HB2021 – dead in the house.

D. KLTA:  No report.

E. Newsletter Editor:  Kate Capps provided a written report.  She also provided a letter of resignation.

F. Public Library Section: Information was circulated regarding a Fall retreat in Wichita for public libraries.  It will be held as a joint retreat with KLTA.

G. New Members Roundtable: NMRT is planning a workshop to expose new students to a new career,: No report.

VIII. Other Announcements/Items of Business:  Tim Rodgers discussed the digital library iniative.  Kan-Ed will fund part of the KS digital Library. Tim thanked Patti for all her outstanding work as KLA President this year.  Anne Liebst reported she will be cleaning up the website and delete handouts from 2003.

The next meeting is July 22, 2005 at 10:00 a.m. at Topeka-Shawnee County Public Library.

IX. Adjournment: There being no further business, the meeting adjourned on Tim Roger’s motion at 12:37 p.m.

Kristen Becker

Recording Secretary