Kansas Library Association Council Meeting
Minutes – July 23, 2004 - Topeka, Kansas
Present:
Patti Butcher, President; Rosanne Siemens, Executive Director; Kristen Becker,
KLA Secretary and Library Instruction Roundtable Chair; Jane Hatch, Education
Foundation President; Margaret Knecht, Archivist; Connie Doeden, Continuing
Education Committee Chair and KPLACE Chair; Joseph Forte, College and University
Libraries Section (CULS) Past President; Laura DeBaun, ALA Membership Committee
Chair; Anne Liebst, KLA Webmaster; Susan Taylor, Private Academic Libraries
Section (PALS) Chair; Kate Capps, KLA Newsletter Editor; Vikki Jo Stewart,
Promotions Chair; Michelle Swain, 2nd Vice President; Terri Summey,
Distance Education Roundtable Chair and CULS Chair; Carol Barta, ALA Councilor;
Hans Fischer, KLTA Vice President; Kimberly Martin, Public Library Section
Chair-elect; Leroy Gattin, Futures Committee; Patricia Renn-Scanlin, KASL
Representative; and Sue Blechl, FOKL.
I. Call to Order and Introductions:
President Patti Butcher called the meeting to order at 9:30 a.m. A quorum was
declared present. An announcement
was made regarding several reference books weeded from the collection of
Topeka-Shawnee County Public Library, which were made available to those in
attendance.
II. Approval of the Minutes of the
Previous Meeting: Minutes from the
previous meeting were approved. (Fischer, DeBaun SMC)
III. Approval of the Agenda:
There were no additions/corrections and the agenda was declared approved as
printed.
IV. Financial Report:
Rosanne Siemens prepared 2 financial reports, one dated June 30, 2004 and the
other dated July YTD. There’s a new line item called Special Project
(Grants) that is the LSTA funds for the video conferencing program that Rosanne
and Cindi Hickey want to track separately. The
balance of the special account totals $2,382.00.
Money from this account purchased mobile equipment for ICE.
Rosanne Siemens recommended sections and roundtables get together and have a
membership drive. Rosanne also
pointed out that when the budget was approved, KLA did not know for certain
whether to not a KLTA assistant would be hired.
An Additional note: Rosanne set up the conference balances a little different
this year than in the past.
V. Executive Director’s Report:
Rosanne reviewed her written report.
She was extremely busy with several things since April: 1st
Legislative session, the budget, lobbying for Kansas libraries, and speaking
with individual legislators and the Governor.
Rosanne also has spent time setting up appointments for the fundraising advisor.
VI. Items for Discussion, Report, or
Action:
A.
Executive Director Evaluation Report:
Patti Butcher reported Rosanne’s annual evaluation had been completed and areas
and/or goals for next year were presented to Rosanne.
Permanent records for KLA are stored at the NEKLS office, and KLA has a contract
for one more year at both NEKLS and Topeka-Shawnee County Public Library.
B.
Fundraising Initiative Report: Jane
Hatch reported numerous surveys are being returned to the fundraising firm.
The Advisory Board will begin interviewing the people who provided testimonials
in the informational book. A
meeting scheduled for August 5th will look at whether or not this is
a viable project.
C.
Presidential appointment of Intellectual Freedom Task Force:
Patti Butcher informed the group she has appointed an Intellectual Freedom Task
Force. (According to the KLA Bylaws
KLA President’s have the option of appointing a special task force.)
The task force will revise the Intellectual Freedom manual and recommend content
for the KLA Website. Cindi Hickey
will chair the Task Force.
D.
20/20 Visioning for the Future:
Vikki Jo Stewart asked the council for input regarding the value of the state
library. The questions and
responses by various groups can be found on the Kansas State Library website.
VII. Committee/Officer Reports:
A. ALA Membership:
Laura DeBaun reported that non-MLS people can join ALA for $35 per year.
Articles will be submitted to the KLA newsletter.
B. Annual Conference:
Patti reported the annual conference committee has met and Joe Janes may be the
keynote speaker on Thursday and Don Davis on Wednesday morning.
There are a number of pre-conferences already being planned.
Tri-conference will be held at the Overland Park Convention Center.
C. Bylaws:
No report.
D. Continuing Education and
Scholarship: Connie Doeden reported
that the committee is looking at changing the guidelines for grants and
scholarships to make distribution more equitable.
E. Finance:
Jane Hatch had no additional report.
F. Futures:
Leroy Gattin reported the conference schedule through 2011.
’05 in Overland Park; ’06 in Wichita; ’07 in Topeka; ’08 in Wichita; ’09 is a
joint conference with MPLA in Overland Park; 2010 in Wichita; and 2011 in
Topeka.
G. Legislative and Federal Relations:
Patti Butcher gave the report for Pat Gaunce. Legislative Day will be February
17, 2005. Governor Sebelius will be
asked to speak in the Rotunda.
There will not be a legislative reception; instead legislators will receive a
promotion gift. The next meeting is
scheduled for August 5th.
H. Membership:
No report
I. Nominating:
No report
J. Parliamentarian:
No report
K. Presidential Awards:
No report
L. Promotions:
Vikki Jo Stewart reported on the KLA Spelling Bee.
A different type of competition will be presented at Tri-Conference.
M. Publications Committee:
No report
VIII. Section Reports
A. Children's and School Libraries:
No report.
B.
College and University Libraries:
The fall conference for CULS will be in Emporia, October 14 and 15th on the ESU
campus. Plans for the conference
are well underway. The executive
committee met and the call for papers is out.
The deadline for papers is August 4th.
After that the executive committee will meet and set the final schedule.
The theme of the conference is Marketing @ Your Library: Selling the Invisible.
One exciting development is that we will be offering a preconference workshop on
marketing featuring Christie Koontz from San Jose State University.
This workshop will be cosponsored by ICE and Cindi Hickey has been instrumental
in getting it set up. We are
planning to open it up to librarians outside of CULS and hope that some will
want to stay for our conference. On
Thursday late afternoon and evening we are working on a poster session,
reception, idea swap and possibly a vendor fair.
This will include hors d'oevres, desserts and wine along with tea and soft
drinks. This will be followed by
entertainment. The August 2nd
Copyright workshop featuring Laura Gassoway from the University of North
Carolina is full. It is being held
in Manhattan.
C.
Kansas Library Trustee Association:
Hans Fischer reported a letter was sent confirming the relationship between KLA
and KLTA. A part-time assistant (10
hours a week) was hired to assist Rosanne Siemens.
Four trustee education workshops have been completed.
KLTA initiative is to recruit and train trustees and Hans has been working with
Susan Moyer and Joe McKenzie. One
area trustees will be trained is how to apply for grants and how to use the new
KLTA website. KLTA hopes to have a
strong membership drive this year.
D. Private Academic Libraries:
No report.
E.
Public Libraries: Kim Martin thanked Jean Hatfield for her work with PLS.
The Tri-Conference programs were extremely successful.
In two years there will be a joint conference with KLTA.
IX. Roundtable Reports
A. Collection & Technical Services:
No report.
B. Distance Education:
No report.
C. Government Documents:
No report.
D. Independent Information Workers:
The roundtable has no members. KLA
may remove the minimum # of members
E. Information Access and Technology:
Cheryl Jorgensen was not present.
F. Intellectual Freedom:
No report.
G. Interlibrary Loan:
Michelle Swain recommended that in the Fall there be some training using the
databases provided by the state and the Kansas Library Card.
Perhaps a program at Tri-Conference.
Additionally, KSU and KU are very large in e-delivery of documents.
All libraries are asked to put contact information (including email address)
into the address field.
H. Kansas Library Operation Associates:
Sally Conard was not present.
I. KPLACE Librarians:
KPlace pre-conference will be held at the Blue Valley Branch next year before
tri-conference.
J. Librarians for Cultural and Ethnic
Diversity/Social Responsibilities: Kim
Patton was not present.
K. Library Instruction:
Kristen Becker is the Coordinator for 2004-2005.
Jason Coleman is the Coordinator-elect.
Judy Druse is the secretary. K-LIRT
gave money to help with the CULS workshop on August 2, 2004.
L. New Member:
No report.
X. Other Council Members Reports:
A. ALA Councilor:
Carol Barta reviewed her written report. ALA council had some heated debates.
Carol reported ALA has a tight budget.
Carol asked for action to support the Freedom to Read campaign.
(Blechl, Hatch SMC). Carol asked about input from the council…how does she get
input, etc. It was suggested that
Carol post questions on the listserv to get an idea of how librarians feel about
the issues presented to ALA.
B. Archivist:
Margaret Knecht reminded sections and roundtables to send minutes and archives
to her. Please add her information
to listservs and mailing lists.
C. FoKL Liaison:
Sue Blechl reported FoKL is posed to be very successful.
She thanked Duane Johnson for his work to make FoKL a viable organization.
The systems are putting FoKL on agendas to let others know how helpful Friends
groups are. She also expressed
appreciation to KLA for listing FoKL on the membership forms.
D. KASL Representative:
Patricia Renn-Scanlan reported the Bill Martin book awards are upcoming.
Tickets for the William Allen White awards will go on sale soon.
WAW awards on October 1 & 2, 2004.
October is Teen Read Week. Kansas
has new licensure requirements for school media specialists.
E. KLA Education Foundation Report:
No report.
F. KLA Newsletter Editor:
Kate Capps reported that the summer issue is lined out.
She publicly thanked Anne Liebst for creating the online version from scratch.
August 15th is the deadline for the fall issue.
H. MPLA Representative:
MPLA will be held at the Marriot Tech Center in Denver.
The call for papers has gone out. MPLA
is sponsoring a website, “Prairie and Plains”.
The Kansas representatives to Ghost Ranch were disclosed: Kate Capps and Connie
Doeden will be attendees and Patti Butcher will be a mentor.
I. Kansas Library Network Board Liaison:
Eric Hansen was not present.
J. Reforma Representative:
No report.
K. State Librarian:
No report. Vikki Jo reminded
everyone of the reception for Duane Johnson.
L. Webmaster:
Anne Liebst reported that someone else is now taking care of Blue Skyways.
She reminded Sections and roundtables to post meetings on the calendar of
events.
XI. Other Announcements/Items of
Business: Rosanne indicated
she received correspondence from Jerry Moran, as did other librarians in the
state. Rosanne urged librarians to
contact their representatives regarding the LSTA money.
If it gets to $232 million then Kansas will get more money.
The next meeting is October 29, 2004 at 9:30
a.m. at Topeka-Shawnee County Public Library.
XII. Adjournment:
There being no further business, the meeting adjourned on Michelle Swain’s
motion at 11:38 a.m.
Kristen Becker
Recording Secretary
