Kansas Library Association Council Meeting Minutes – March 31, 2004 - Wichita, Kansas

Present: Patti Butcher, President; Bob Walter, Immediate Past President, Parliamentarian, Nominations Committee Chair, and Presidential Awards Committee Chair; Rosanne Goble, Executive Director; Tim Rogers, First Vice President and Collections and Technical Services Roundtable Chair; Barbara Dew, Recording Secretary; Jane Hatch, Finance Committee Chair and Education Foundation President; Margaret Knecht, Archivist; Connie Doeden, Continuing Education Committee Chair; Duane Johnson, State Librarian; Lynn Haggard, Interlibrary Loan Roundtable Chair; Joseph Forte, College and University Libraries Section (CULS) President; Laura DeBaun, ALA Membership Committee Chair; Anne Liebst, KLA Webmaster; Sha Li Zhang, Publications Committee Chair; Mac Reed, Government Documents Roundtable Chair; Melanie Miller, Intellectual Freedom Roundtable Chair; Max Burson, Private Academic Libraries Section (PALS) Chair; Kate Capps, KLA Newsletter Editor; Vikki Jo Stewart, Promotions Chair; Catherine Jeanjean, New Members Roundtable Chair; Michelle Swain, Library Instruction Roundtable Chair; Jean Hatfield, Public Library Section Chair and Reforma Representative; Arlene Wiler, Children’s and School Libraries Section Chair; Terri Summey, Distance Education Roundtable Chair; Carol Barta, ALA Councilor; Jim Dodson, Braren, Mulder, German Associates, Inc.; Jane Kelsey, GODORT Chair-Elect; Anne Teghtmeyer, guest.

I. Call to Order and Introductions:  President Patti Butcher called the meeting to order at 11:40 a.m. A quorum was declared present. 

II. Approval of the Minutes of the Previous Meeting: Barbara Dew noted a correction to the Legislative and Federal Relations Committee Report. The amount of KAN-ED funding should be $10 million, not $120 million. On the motion of Max Burson, the minutes of the regular meeting of January 23, 2004 were unanimously approved as corrected. 

III. Approval of the Agenda: There were no additions/corrections and the agenda was declared approved as printed.

IV. Financial Report:  Rosanne Goble reviewed the printed financial reports (blue).  There’s a new line item called Special Project (Grants) that is the LSTA funds for the video conferencing program that Rosanne and Cindy Hickey want to track separately. Some line items are going over budget but that was anticipated.  The membership drive will begin earlier than in the past to allow school librarians to renew before school adjourns and so that more money will come in before July 1.

V. Executive Director’s Report: Rosanne reviewed her printed report (red).  Much of her time since the January meeting has involved legislative activities.  Duane Johnson commented that there was outstanding legislative work by a number of people, especially Mona Carmack and Rosanne, and that it was a pleasure to work with them.

VI. Items for Discussion, Report, or Action:

A.      Tri-Conference Report:  Patti Butcher reported for Leroy Gattin that around 800 are registered for Tri-Conference so far. 

B.      Presentation of Proposed 2004-2005 KLA Budget: Jane Hatch reviewed the printed proposed budget.  We are just ending the first year with actual costs for the new office arrangement. The proposed budget is tight. Some fundraising expenses are anticipated, but this is a new venture.  KLTA assistance is not yet certain.  Other changes in line items were noted by Jane.  The motion from the committee to adopt the budget was unanimously approved. 

C.      Fundraising Initiative Report: Jim Dodson and Jane Hatch distributed copies of the casebook and reviewed the work to date.  Jane stated that the response to requests for endorsements gives her hope for the campaign.  Jim, Jane, and other committee members will visit the Section and Roundtable business meetings during conference to explain what they hope to accomplish. Jim explained the survey of conference attendees. They want feedback on how the campaign might go. Jane thanked Tim Rogers and the Johnson County Library staff for putting the casebook together and thanked the people who will visit the conference meetings.

D.      KLA Statement on Filtering: Melanie Miller noted that she mailed her report to each Council member, and that it contains library association filtering statements by other states.  On Jane Hatch’s motion, the Intellectual Freedom Committee’s proposed revision of the 1998 Statement on Filtering, which was tabled at the January KLA Council meeting, was unanimously adopted.  Anne Liebst questioned how she should handle this on the website. Patti responded that she would help Anne figure it out.  Patti also thanked Anne for her work in putting conference information on the website. Council gave Anne a round of applause.                      

 

VII. Committee/Officer Reports:

A. ALA Membership: Laura DeBaun reported that ALA membership materials are available at Tri-Conference. Patti Butcher noted that the MPLA materials did not arrive.

B. Annual Conference: Patti Butcher

C. Bylaws: Tim Rogers had no report.

D.  Continuing Education and Scholarship: Connie Doeden reviewed her written report of scholarships and continuing education grants.  She has the formal letter of agreement to be signed with Drexel University about advertising their online program in return for a discount.  Kate Capps stated that it could be advertised in the newsletter but questioned whether it could be on the website. Connie suggested asking for a revised agreement.  Connie will find out more about this and report at the next meeting. Patti mentioned that they were also contacted by BCR about linking to their workshops from KLA’s continuing education page. Bob Walter stated that BCR is non-profit so that is different.

E. Finance: Jane Hatch had no additional report.

F. Futures: Patti Butcher reported for Leroy Gattin that the next Tri-Conference will be March 30-April 1 in Overland Park.

G. Legislative and Federal Relations:  Mona Carmack was not present.  Duane Johnson noted that Substitute HB 2420 passed the House but is unlikely to get Senate support. The chief sponsor says she will reintroduce it next year.  HB 2605 passed the House and is getting some attention in the Senate. It would set an unfavorable precedent.  In general, funding has remained status quo.

H. Membership:  Sally Conard was not present.

I. Nominating: Bob Walter announced KLA election results: Second Vice President, Michelle Swain; Secretary, Kristin Becker; Nominating committee, Susan Moyer, Roger Carswell, and Hans Fischer.

J. Parliamentarian:  Bob Walter had no report. 

K. Presidential Awards: Bob Walter reported that the following three awards will be presented at the opening of the exhibits reception: Library Advocate: Joe Rodriguez, Wichita Eagle; Meritorious Service: the late Terry Sartorious, Wichita; and New Professional, Thomas Reddick, Northeast Kansas Library System Automation Coordinator.

L. Promotions:  Vikki Jo Stewart provided a written report, which included a photo of the 40” leg lamp spelling bee prize. There are ten teams entered. KAN-ED and AutoGraphics are spelling bee sponsors.  

M.  Publications Committee: Sha Li Zhang reviewed her written report. Work is in progress with Rosanne to update the membership brochure/form.

VIII.  Section Reports

A. Children's and School Libraries: Arlene Wiler reviewed Tri-Conference activities.

B. College and University Libraries: Joe Forte reported that CULS will meet tomorrow.

C. Kansas Library Trustee Association: Hans Fischer was not present.

D. Private Academic Libraries: Max Burson reviewed his written report.   The group continues to look into consortia buying with the RLDC (Regents schools).

E. Public Libraries: Jean Hatfield reported section election results and invited all to the conference programs.  Kim Martin will be the new Vice Chair and Marie Pyko will be Secretary.  

IX. Roundtable Reports

A.  Collection & Technical Services: Tim Rogers reported that CTS will meet tomorrow.

B. Distance Education: Terri Summey reviewed conference plans.

C. Government Documents:  Mac Reed reported that there would be a summer meeting at Kansas State Historical Society.

D. Independent Information Workers: Susan Fowler was not present.

E. Information Access and Technology: Cheryl Jorgensen was not present.

F. Intellectual Freedom: Melanie Miller had no further report.    

G. Interlibrary Loan: Lynn Haggard reported that her committee used an email ballot this time.

H. Kansas Library Operation Associates: Sally Conard was not present. 

I. KPLACE Librarians: Terry Harley was not present.

J. Librarians for Cultural and Ethnic Diversity/Social Responsibilities: Kim Patton was not present. 

K. Library Instruction: Michelle Swain reported that they are doing poster sessions tomorrow.  They did not complete elections prior to Tri-Conference, and will be soliciting nominations at the business meeting tomorrow.  They plan to do a summer workshop every other year, so there won’t be one this summer, but they will support the CULS summer institute.

L. New Member: Catherine Jeanjean reviewed the February 12 workshop with SLIM, and Rosanne noted that they picked up some memberships there. New Members RT will again offer bag check and dinner groups at Tri-Conference.

X. Other Council Members Reports:

A.  ALA Councilor: Carol Barta reviewed her written report. There were some problems with the first online voting that will be smoothed out.                                      

B. Archivist: Margaret Knecht had no report.

C. Diversity Task Force: Carol Barta had no report.

D. FoKL Liaison: Sue Blechl was not present. 

E. KASL Representative: Patricia Renn-Scanlan was not present.

F. KLA Education Foundation Report:  Jane Hatch reported that there is a committee meeting this afternoon. The current account balance is $11,320.74.  It includes an anonymous donation of $2,000 honoring Hans Fischer, Jane Hatch, Duane Johnson, and Vikki Jo Stewart. NEKLS organized the Glenn Plaisted Memorial for the NEKLS former director, with proceeds to go to the KLA Educational Foundation. A check will be presented to the Foundation Thursday evening. 

G. KLA Newsletter Editor: Kate Capps reported that everything is going along fine.

H. MPLA Representative: Susan Moyer was not present but submitted a written report.

I. Kansas Library Network Board Liaison: Eric Hansen was not present.

J. Reforma Representative: Jean Hatfield had no report.

K. State Librarian: Duane Johnson had no additional report.

L. Webmaster:  Anne Liebst reported that the conference handouts that she has received are on the website.  She will draw up some guidelines for archiving by the next meeting.  She would like to use her raise to upgrade the site.  Sha Li thanked Anne for helping with their online election.

XI. Other Announcements/Items of Business:  Patti expressed regret that lunch never arrived.  She announced that the next meeting would be Friday, July 23, in Topeka.

XII. Adjournment: There being no further business, the meeting adjourned on Mac Reed’s motion at 12:45 p.m.

Barbara Dew

Recording Secretary