Present: Patti Butcher, First Vice President; Bob Walter, Immediate Past President, Parliamentarian, and Nominations Committee Chair; Rosanne Goble, Executive Director; Tim Rogers, Second Vice President and Collections and Technical Services Roundtable Chair; Barbara Dew, Recording Secretary; Jane Hatch, Finance Committee Chair; Hans Fischer, KLTA Representative; Margaret Knecht, Archivist; Connie Doeden, Continuing Education Committee Chair; Duane Johnson, State Librarian; Lynn Haggard, Interlibrary Loan Roundtable Chair; Joseph Forte, College and University Libraries Section (CULS) President; Catherine Newland , Public Library Section Chair-Elect; Laura DeBaun, ALA Membership Committee Chair; Patricia Renn-Scanlan, KASL liaison; Anne Liebst, KLA Webmaster; Sha Li Zhang, Publications Committee Chair; Mac Reed, Government Documents Roundtable Chair; Melanie Miller, Intellectual Freedom Roundtable Chair; Max Burson, Private Academic Libraries Section (PALS) Chair; Kate Capps, KLA Newsletter Editor; Vikki Jo Stewart, Promotions Chair; Catherine Jeanjean, New Members Roundtable Chair; Ron Ratliff, New Members Roundtable Secretary; Jim Dodson, Braren, Mulder, German Associates, Inc.

I. Call To Order and Introductions: First Vice President Patti Butcher called the meeting to order at 10:00 a.m. A quorum was declared present.

II. Approval of the Minutes of the Previous Meeting: On the motion of Jane Hatch, the minutes of the regular meeting of October 9, 2003 were unanimously approved as printed.

III. Approval of the Agenda: There were no additions/corrections and the agenda was declared approved as printed.

IV. Financial Report: Rosanne Goble reviewed the printed financial reports (blue). Finances look good right now. She will transfer PayPal money at the end of the year because leaving it in helps pay the fees (for each charged membership due) with the interest it earns.

V. Executive Director's Report: Rosanne reported that she assisted with the CULS Fall Conference. She also worked with the fundraising and legislative committees. She is on the FoKL bylaws committee. She also co-presented the CIPA workshops to regional systems and urban libraries in the state.

VI. Action Items:

A. Resignation of President: On the motion of Hans Fischer, Council unanimously accepted the resignation of Deb Ludwig as President, and thanked her for her service. Parliamentarian Bob Walter clarified that no further action is needed. Patti, Tim and Bob remain in their positions. Rosanne will send Deb a letter accepting the resignation and thanking her for her leadership in KLA.

B. Council Action to Approve Joint MPLA Conference 2009: Patti noted that MPLA Board has voted to hold their conference with Tri-Conference in Overland Park in 2009. On the motion of Laura DeBaun, Council voted unanimously to approve this joint conference. Rosanne will notify MPLA of this action.

A. ALA Membership: Laura DeBaun reported that ALA membership materials are ordered for Tri-Conference.

B. Annual Conference: Patti Butcher announced that KAN-ED would bring in Canadian futurist Ian Jukes on Wednesday of Tri-Conference. Chris Crutcher will be the keynote speaker on Thursday. Presidential Awards will be presented at the beginning of the Exhibitor's Bash. Thursday evening will feature “Eat Dessert First,” a dessert buffet with a spelling bee fundraiser. Tri-Conference next year will be April 1-3 in Overland Park, and KLA is in charge. It is important to stay in the convention hotel, because the committee had to commit to a number of rooms booked.

C. Bylaws: Tim Rogers had no report.

D. Continuing Education and Scholarship: Connie Doeden highlighted her written report of the year's grants and scholarships. She also reviewed a handout about “eLearning for Librarians,” an offering from Drexel University. Drexel has partnered with several state organizations for continuing education and offers a 20% discount for online programs if KLA advertises it. She suggested possible action at the next meeting.

E. Finance: Jane Hatch reviewed the two meetings held since the October Council meeting (melon), the written report about the KLA Educational Foundation and how it fits in (buff), and the foundation's bylaws (buff). An examination of the foundation's bylaws determined that it is an appropriate fundraising organization if a campaign proves feasible. Jim Dodson, BMG Associates, reviewed the draft of the casebook (buff). A list of potential endorsers is in the December 15, 2003 committee minutes. Response has been good, and those contacted to date have thanked KLA for asking them. Some may help behind the scenes if they deem it inappropriate to do so publicly. Further suggestions are welcome and should be emailed to Jane, along with any other feedback about the plan. Jim Dodson, of Braren, Mulder, and German will be at Tri-Conference and present a session on fund raising in libraries. Jane has asked section and roundtable chairs with business meetings scheduled during Tri-Conference for a few minutes to explain the plan. Council unanimously approved the motion from the committee to endorse the casebook concept.

F. Futures: Leroy Gattin was not present.

G. Legislative and Federal Relations: Mona Carmack was not present, but Patti reviewed her handouts (purple). There are five priorities this year. One supports a Kansas Children's Internet Protection Act (KCIPA). Mona met with Attorney General Phill Kline about his plan to propose legislation that would mirror CIPA and pertain to public library computers. He invited KLA to develop a legislative proposal, which they did (purple). She is presently seeking a sponsor for the bill. It states that no library shall use grant-in-aid funds to purchase Internet computers, for Internet access charges, and internal connections. It also requires the board adopt an Internet safety policy that includes a technology protection measure for minors. The KLA Legislative Committee's rationale was that the library community will already be complying with CIPA, and this would be a proactive political move for our legislators. It would also protect the rights of library boards to make the decisions appropriate to their communities. Melanie Miller noted that CIPA imposes economic sanctions on libraries who use E-Rate, but doesn't absolutely require filtering. Duane stated that the committee is attempting to give legislators a bill from KLA to support and not oppose. The other legislative priorities are to enhance grants-in-aid to local libraries by $3,600,000, support full FY 2005 funding of $120,000,000 for KAN-ED from the Universal Service Fund, support continuance of current exemptions in the Kansas Open Records Act, and to support expansion for Smart Start Kansas. Jane stated that KLA should be a part of the Attorney General's Task Force on Cyber-Crime. Rosanne noted that Legislative Day is February 19. Updates will occur every 30 minutes beginning at 8 a.m. outside Kansas State Library. Activities the evening of February 18, at Topeka-Shawnee County Public Library will include book signings, tours, and music. Registration and parking information will go out soon and will be on the website.

H. Membership: Sally Conard was not present.

I. Nominating: Bob Walter reviewed the written report of the nominating committee. It was unanimously endorsed. Candidates for Second Vice-President are Janet Anderson-Story, Flint Hills Technical College and Michelle Swain, Arkansas City Public Library. Candidates for Secretary are Kristen Becker, Kansas Wesleyan University and Gloria Creed-Dikeogu, Ottawa University. Candidates for Nominating Committee are Kay Bradt, Baker University; Nancy Burich, University of Kansas, Edwards Campus; Roger Carswell, Southeast Kansas Library System; Hans Fischer, Kansas Library Trustee Association; and Susan Moyer, Dorothy Bramlage Public Library. Bob and the Council thanked Barbara Dew for stepping in as Secretary when Rosanne was named Executive Secretary. Rosanne will write a letter of thanks to Barbara.

J. Parliamentarian: Bob Walter had no further report.

K. Presidential Awards: Bob Walter noted that the deadline for Presidential Awards is March 1.

L. Promotions: Vikki Jo Stewart distributed three documents outlining the committee's three-year promotion plan. A Tri-Conference fundraiser will be a “Give KLA a Leg Up Spelling Bee” at 5:30 p.m. on April 1 following dessert. The prize will be the “coveted” 40” Leg Lamp traveling trophy.

M. Publications Committee: Sha Li Zhang reported that her committee would work with Rosanne and the Membership Committee to see if the brochure needs updating. They will work with Wichita area media about Tri-Conference publicity.

VIII. Section Reports:

A. Children's and School Libraries: Patricia Renn-Scanlan reported for Arlene Wiler. She reviewed the printed proposed resolution that KLA urge a number of organizations to support and maintain school library programs and certified school librarians. This motion from the section passed unanimously. Patricia thanked Council and reviewed Tri-Conference plans.

B. College and University Libraries: Joe Forte reported that CULS passed a complete revision of their bylaws at the fall conference. He thanked Rosanne for her extensive assistance.

C. Kansas Library Trustee Association: Hans Fischer reported that the KLTA Board would meet February 7 in Salina. Tri-Conference program plans are moving along. They will emphasize membership, for they have had a drop in numbers.

D. Private Academic Libraries: Max Burson reported that his committee would meet next week in Hesston. Kay Bradt is working on a way for the private academic libraries to work with the Regents' consortium.

E. Public Libraries: Cathy Newland reviewed the slate of officers for the section.

IX. Roundtable Reports

A. Collection & Technical Services: Tim Rogers reported that CTS is working on a three-year initiative. They may partner with ICE on it. There will be a CTS website later this year. A Tri-Conference program on trends and hot issues in technical services is being planned.

B. Distance Education: Terri Summey was not present.

C. Government Documents: Mac Reed reported that the committee would meet next Friday to work on Tri-Conference programming.

D. Independent Information Workers: Susan Fowler was not present.

E. Information Access and Technology: Cheryl Jorgensen was not present but provided a written report. A membership meeting and a program on developing a digital photo archive on a limited budget was held at the CULS fall conference

F. Intellectual Freedom: (purple & orchid) Melanie Miller stated that her concern with CIPA is the precedent that it sets. She thinks the current KLA statement is still appropriate with the addition of a paragraph noting changes due to last summer's Supreme Court decision. Duane Johnson responded that the statement adopted in 1998 was appropriate for that time, but that the issue is more complicated since the Supreme Court decision. There has also been a change in public perception, and there is need for a more sensitive statement now. Jane Hatch noted that some state association web pages have a statement on intellectual freedom, not just on filtering, and that maybe there's a need for a broader statement by KLA. Melanie responded that KLA has an Intellectual Freedom Manual with a statement. Melanie stated that the committee's motion is to replace the current statement with the two-paragraph version (orchid). Jane Hatch moved, Tim Rogers seconded to table the Intellectual Freedom Committee's motion until the next meeting in order to provide a more all-encompassing statement of the broad issues. Motion passed with 12 in favor, six opposed, and two abstentions. Parliamentarian Bob Walter noted that this means the IF Committee's motion to accept the proposed statement will be on the agenda at the next meeting.

G. Interlibrary Loan: Lynn Haggard reported that her committee is working on an officer slate and Tri-Conference programs.

H. Kansas Library Operation Associates: Sally Conard was not present.

I. KPLACE Librarians: Terry Harley was not present.

J. Librarians for Cultural and Ethnic Diversity/Social Responsibilities: Kim Patton was not present.

K. Library Instruction: Patricia Renn-Scanlan reported for Michelle Swain that they are working on a slate of nominees and may use email to vote instead of paper. Tri-Conference plans include poster sessions.

L. New Member: Catherine Jeanjean reported that they plan a February 12 workshop with SLIM. They will again offer bag check and dinner groups at Tri-Conference.

X. Other Council Members Reports:

A. ALA Councilor: Carol Barta was not present but Rosanne provided the minutes of ALA Council 2004 Midwinter Meeting (melon).

B. Archivist: Margaret Knecht had no report.

C. Diversity Task Force: Carol Barta was not present.

D. FoKL Liaison: Sue Blechl was not present. Vikki Jo Stewart reported that FoKL plans to revise the bylaws and reorganize how it does business. See the website for grant opportunities. They will have Tri-Conference programs.

E. KASL Representative: Patricia Renn-Scanlan reported that last fall's AASL conference in Kansas City was well-attended and an excellent experience.

F. KLA Education Foundation Report: Jane Hatch reiterated that the bylaws of the foundation are fine but the board positions need filled. The terms of all of the KLA Education Foundation Board members expired by December 2003, and according to the foundation's bylaws new ones need to be elected by KLA Council. The following have agreed to serve: 2004: Robert Walter; 2004, 2005: Jane Hatch, Connie Doeden, Kate Capps; 2004, 2005, 2006: Vikki Jo Stewart, Duane Johnson, Hans Fischer. The following will serve ex officio: Patti Butcher, KLA President; Tim Rogers, KLA Vice President; Rosanne Goble, Executive Director. On the motion of the committee, they were unanimously elected to the KLA Foundation Board. The Fundraising Committee essentially is becoming the Foundation Board.

G. KLA Newsletter Editor: Kate Capps reported that adjustments to handling the newsletter outside of Hutchinson are still being made. The last newsletter was ready on time. She'll have a slightly different deadline next time to allow for the extra time it now takes to get out.

H. MPLA Representative: Susan Moyer was not present.

I. Kansas Library Network Board Liaison: Eric Hansen was not present. Duane Johnson reported that signup for KanGuard has not been overwhelming to date.

J. Reforma Representative: Jean Hatfield was not present.

K. State Librarian: Duane Johnson reported that the Governor set aside a recommended $50,000 further reduction of the grant-in-aid program. A new challenge is a mandate to cut another $26,000 in State Library operations. State revenues have stabilized but aren't robust yet.

L. Webmaster: Anne Liebst reported that she is working on the legislative pushcard and the Legislative Day page. She is ready to put Tri-Conference details on the web site. She will also put the Intellectual Freedom Manual on the website.

XI. Other Announcements/Items of Business: Patti announced that the next meeting would be a lunch meeting at Tri-Conference on Wednesday, March 31, 11:30 a.m.

XII. Adjournment: There being no further business, the meeting adjourned at 12:07 p.m.

Barbara Dew, Recording Secretary