Kansas Library Association Council Meeting Minutes – April 9, 2003 - Salina, Kansas

Present: Bob Walter, President; Deb Ludwig, First Vice President; Patti Butcher, Second Vice President; Karyl Buffington, Past President /Presidential Awards Committee/ Nominating Committee; Rosanne Goble, Executive Director; Barbara Dew, Recording Secretary; Max Burson, Private Academic Libraries Chair; Catherine Jeanjean, New Members Roundtable Co-Chair; Gloria Creed-Dikeogu, Information Access & Technology Round Table Chair; Hans Fischer, KLTA Representative; Margaret Knecht, Archivist; Connie Doeden, Continuing Education Committee Chair; Melanie Miller, Intellectual Freedom Roundtable Chair; Duane Johnson, State Librarian; Kate Capps, Editor, KLA Newsletter; Lynn Haggard, Interlibrary Loan Roundtable Chair; Janet Anderson-Story, CULS Chair; Jean Hatfield, Public Library Section Chair; Jim Minges, Legislative Committee; Carol Barta, ALA Councilor; Jane Hatch, Finance Committee Chair; Dennis Wilson, Collection & Technical Services Chair; Michelle Swain, K-LIRT; Julie Linneman, Children & School Libraries Chair; Leroy Gattin, Futures Committee Chair.

I. Call To Order: President Bob Walter called the meeting to order at 12: 23 p.m.  A quorum was present.

II. Approval of the Minutes of the Previous Meeting: On the motion of Max Burson, the January 31, 2003 meeting minutes were unanimously approved.

III. Approval of the Agenda: Bob Walter asked for additional agenda items. He noted that Hans Fischer would report from KLTA out of order so that he may return to that meeting.  

IV. Announcements: Bob announced that the new bylaws were approved and that Rosanne Goble’s title is now Executive Director instead of Executive Secretary. 

V. Financial Report:  Rosanne Goble reviewed the printed financial reports.  She will send section and round table balances to the chairs after Tri-Conference.  Bob noted that the cash flow is in good shape but he would like to get KLA on more solid footing.  There have been many changes in setting up the Topeka office but it is off to a good start.

VI. Executive Secretary's Report: Rosanne reported that she testified at the House and Senate subcommittee meetings, attended several hearings, and coordinated and planned the February 20 Legislative Day.  She trained with bank personnel on handling charge cards. She led one “Food for Thought” discussion group, met with FoKL awards committee, prepared ballots for several organizations and the KLA bylaws change, and prepared the 2003-2004 budget.  She is learning the Quicken computer bookkeeping program. 

VII. Action Items:

A.                            Resolution # 1--Resolution for Payment of Continuing Monthly Expenses.  This gives Rosanne authority to pay budgeted expenses.  Bob explained that this resolution comes from the Finance Committee. The council unanimously adopted the resolution.   Rosanne thanked Jane Hatch for her help in organizing KLA’s handling of finances.

B.                             2003-2004 Budget.  New items include the surety bond on the Executive Director. The figure is an estimate for $100,000 coverage. Also new to the budget is the fundraising initiative that Duane will explain in detail.  On the motion of Jane Hatch, the budget was unanimously approved. 

C.                             Professional Fund Raiser RFP.  Duane Johnson reviewed the printed RFP.  If approved, Rosanne will solicit proposals, and the Executive Committee will evaluate them. Duane suggested a timeline that would allow for a formal start around July 1.  Bob thanked Duane and Hans Fischer for developing the RFP. On the motion of Patti Butcher, the project was unanimously approved.

 

VIII. Committee/Officer Reports:

A. Bylaws:  Patti Butcher reported that the vote on the bylaws change was 237 in favor, 2 opposed, and 2 abstentions.

B. Continuing Education: Connie Doeden reported that the committee would work with Marty Hale to coordinate CE calendars.

C. Finance: Jane Hatch had no further report.

D. Futures: Leroy Gattin reported that future Tri-Conference are: 2004, Wichita; 2005, Olathe; 2006, Wichita; and 2007, Topeka.  Patti Butcher asked if any partnering with MPLA is planned.  Leroy is looking into that.

E. Legislative:  Bob Walter thanked Jim Minges for stepping in due to Mona Carmack’s surgery.  Jim reviewed and expanded upon his printed report.  He thinks the filtering bill is likely to come back next year. CIPA will likely be out of the Supreme Court by then. KAN-ED seems to be on track.

F. Membership:  Sally Conard was not present.

G. Nominating: Karyl Buffington reported that her committee included Sylvia Kuhlmeier, Karen Nordgren, and Bruce Flanders.  The following were elected on the 2003 ballot:  Second Vice President: Tim Rogers, Johnson County Library; Nominating Committee: Marianne Eichelberger, Newton Public Library; Ann Liebst, Washburn University Library; and Terri Summey, Emporia State University Library.

 H. Presidential Awards: Karyl Buffington reported that twelve nominations were received for consideration. The past practice of bestowing multiple awards was considered, and seven nominees were selected.  The 2003 Presidential Awards recipients are:  Library Advocate: Lois Ruby, Wichita; New Professional: Kate Capps, Olathe Public Library; Library Personnel: Leroy Gattin, Hutchison Public Library/SCKLS; Library Personnel: John Stratton, KU Edwards Campus, Overland Park; Meritorious Service: The Staff of Hutchinson Public Library and South Central Kansas Library System; Meritorious Service: Edwin E. Francis, Wichita; Meritorious Service: John and Susan Howell, Wichita.

 I. Tri-Conference Planning:  Deb Ludwig thanked the Local Arrangements Chair and KAECT Chair.

J.  ALA Councilor: Carol Barta reported the recent ALA Council meeting.  The salary initiative continues to receive attention.  The Allied Professional Association for certification beyond the MLS has been finalized. Letters of support for some state libraries and for a library program in Arizona were written

K. MPLA Representative: Patti noted that the next MPLA conference would be in Lake Tahoe.  A flyer for the MPLA Leadership Institute is in the packet.

 L.  Archivist: No report.

M.  Publications Committee: Sha Li Zhang was not present.

N.  Parliamentarian: No report.

O.  Promotion: No report.

P.  ALA Membership Committee: Patti Butcher noted that an information table is in the registration area.

Q.  KLA Webmaster:  Anne Liebst was not present.

R.  Newsletter Editor: Kate Capps recapped a written report noting that the Spring 2003 Newsletter was submitted to a printing and mailing company in Topeka on time, but technology problems there resulted in an edition that was both flawed and late. She and Rosanne may send the next issue out for bid. The deadline for the Summer 2003 issue is May 15.  Parliamentarian Carol Barta has not yet reviewed proposed guidelines for the newsletter. Until they have been reviewed, no further action can be taken to include them in the Council’s Guidelines.  

T.  KLA Education Foundation Report:  Bob Walter noted that the committee chair resigned.  Brice Hobrock, KSU’s Hale Library Director, has agreed to work with Bob to get the committee going again.

IX. Section and Roundtable Reports:

A. Children's and School Libraries: Julie Linneman reviewed Tri-Conference programs.

B. College and University Libraries: Janet Anderson-Story reported that a major bylaws revision would be voted on at the October meeting.

C. Private Academic Libraries: Max Burson reported that Sylvia Kuhlmeier has resigned and moved from the state.  Three people were nominated to replace her on the State Library Advisory Commission. The Governor will make the appointment.

D. Public Libraries: Jean Hatfield recapped Tri-Conference programs. Cathy Newland will be the new chair and Jean will be vice president.  A fall conference is planned with KLTA.

E.  Special Libraries: Bob Walter reported that this group no longer exists.

F.  Collection & Technical Services: Dennis Wilson recapped conference programs. 

G. Intellectual Freedom:  Melanie Miller provided a written report that recapped 2002 challenges.  Manhattan, Leavenworth, and Johnson County libraries reported requests for reconsideration, and Johnson County reported a request to restrict access to magazines. Johnson County and Leavenworth reported requests for patron database information without a court order.  Melanie encouraged attendance at the Tri-Conference program by Dick Kurtenbach, Director of the Kansas-Missouri Chapter of the American Civil Liberties Union. 

H.  Interlibrary Loan Roundtable: Lynn Haggard recapped conference programs.

I.  Kansas Library Operations Associates: Susan Zuber-Chall was not present.

J.  Kansas Library Trustee Association: Hans Fischer reported that Hans Fischer reported that the salary initiative has endorsements from a number of organizations. The morning program by ALA President Mitch Freedman on this topic was well received.  There will be more articles in “Trustee Talk” based on Marty Hale’s study.  There will be a renewed attempt to have library personnel included in the Kansas state employee health insurance plan that has been extended to city and county governments. KLTA will consider hiring a person to share the office with Rosanne and assist her as time permits.

K. KPLACE Roundtable: Terry Harley was not present.

L. SRRT/Libraries for Cultural and Ethnic Diversity: Kim Patton was not present.

M. Government Documents:  Karen Nordgren was not present. 

N. Library Instruction: Michelle Swain reported for Patricia Renn-Scanlan about conference programs.

O. New Members: Catherine Jeanjean highlighted conference programs and services. 

P. Information Access and Technology Roundtable:  Gloria Creed-Dikeogu highlighted conference programs.

Q. Independent Information Workers Roundtable: Susan Fowler was not present.

R. Distance Education:  Terri Summey was not present.

IX. Affiliate Association Reports:

A.      KASL – Patricia Renn-Scanlon was not present.  

B.       KAECT – No representative present.

C.       FoKL –  Following his KLTA report, Hans Fischer reported that Lawrence Public Library Friends have hired an Executive Secretary. This is the first known in Kansas.

D.      KLNB  - Eric Hansen was not present.

E.       Kansas State Library – Duane Johnson had nothing further.

F.       REFORMA – Jean Hatfield highlighted conference programs.

X. Other Announcements/Items of Business:  None.

XI. Adjournment:  There being no further business, the meeting was adjourned at 1:30 p.m. on the motion of Max Burson.

 

Barbara Dew

Recording Secretary