Kansas Library Association Council Meeting Minutes

June 28, 2002

Hutchinson, Kansas

Present: Karyl Buffington, President; Bob Walter, First Vice President; Deb Ludwig, Second Vice President; Rosanne Goble, Recording Secretary; John Stratton, Past President/Presidential Awards Committee Chair/Nominating Committee Chair; Leroy Gattin, Executive Secretary; Anne Liebst, Webmaster/Government Documents Roundtable; Marcella Kille, Finance Committee Chair; Dennis Wilson, Collection and Technical Service Roundtable; Cheryl Canfield, Information Access and Technology Roundtable; Lori Hein, KLOA; Barbara Thiesen, Private and Academic Library, Chair; Jim Minges, Legislative Committee Chair; Carol Barta, ALA Councilor; Nancy Soldner, KLA Education Foundation; Sha Li Zhang, Publications Committee Chair; Catherine Jeanjean, New Members Roundtable Co-Chair; Charles Kendall, Private Academic Library Chair Elect; Susan Moyer, Mountain Plains Library Association Liaison; Gloria Dikeog, RIAT Vice Chair Elect; Cecilia Huddleston, KILR Chair.

I. Call to Order: President Karyl Buffington called the meeting to order at 10:40 a.m. A quorum was present.

II. Approval of the Minutes of the Previous Meeting: Since a copy of the January 25 meeting minutes were not available at the last meeting copies of those minutes were reviewed. On a motion by John Stratton, seconded by Marcella Kille, the January 25 meeting minutes were approved. A copy of the April 3 meeting minutes were available for review. Two suggested changes were made. Sha Li Zhang should be included in those present, and a list of names of those who received the President's Awards should be included. On a motion by John, seconded by Marcella, the April 3 meeting minutes were approved with the suggested changes.

III. Approval of the Agenda: The agenda was approved as presented. (A sign-up sheet was circulated and all were asked to record email addresses and new positions on Council. Leroy also asked if there are any changes in dues to please get that information to him.)

IV. Financial Report: Marcella presented the financial report with copies of the financial statement for June. She explained the additional line called "Support Funds" and pointed out this would show additional income sources that were not known at the time the budget was approved. The "difference" column is left blank intentionally because of this fact. Deb Ludwig asked for clarification as to whether this additional line constituted an amended budget. Marcella did not feel that it did, and that this was the best way to reflect additional income that had not been anticipated. She also pointed out that conference balances are not reflected on this statement yet. Cheryl Canfield asked how the $2 dues will be reflected in the 2002-2003 budget. Marcella explained that the inflow will reflect what actually comes in. The report was accepted as presented.

V. Executive Secretary’s Report: Leroy reminded everyone that he needs an annual report from them.

A. Report from the KLA Survival Committee: Deb Ludwig prepared an annual report that was available for review, and reported the committee had met on June 20, in Topeka, to discuss the idea of taking on major fund-raising initiative. She explained this would provide adequate long term funding for KLA in future years, and this would require a significant effort on the part of KLA Council, and a professional fund-raiser would need to be hired. After discussion among Council members, Deb reported further on her conversation with a fund-raiser and that his recommendation to embark on such a drive should take place after a new director is hired and established (6 months). After more discussion, Deb put forth the committee's recommendation to undertake this effort. Bob Walter clarified that this is a motion that comes out of the committee and there is no need for a motion from Council. Council voted unanimously to take on this effort. Deb also reported changes on the committee. Leroy will chair the committee and Patti Butcher has been appointed to replace Deb.

B. Report from the Search Committee: Bob reported on the committee had met just prior to the Council meeting. The posting was made and there are currently 6 applications in hand and he anticipates 3 or 4 more. Due to a recent resignation of a member, Carol Barta has been appointed to the committee. It is hoped that interviews can begin in mid-August and a new director can be in place mid-October, which is very close to the time line the committee originally wanted.

A. Bylaws: Deb reported that the term "Executive Secretary" will need to be changed to "Executive Director" and will require a bylaws change.

B. Continuing Education: Janet Anderson-Story prepared a written report that provided names of committee members and grants to nine people.

C. Finance: No report

D. Futures: Leroy reported the committee will meet in 2 weeks in Overland Park to negotiate the 2005 Conference.

E. Legislative: Jim Minges provided a written report that included the status of State grants-in-aid to public libraries, the State Library budget reduction, KAN-ED, the creation of a district library in Independence, at the close of the legislative session. A special ovation of thanks was made to Jim for his outstanding work as Legislative Committee Chair and work on behalf of libraries. KLTA was also instrumental in the advocacy of libraries this session. Anne will post Jim's report on the KLA web page.

F. Membership: No report.

G. Nominating: Karyl reported that Sherri Bachas and John Stratton are on the nominating committee.

H. Presidential Awards: Karyl again expressed special appreciation to Lieutenant Governor Gary Sheerer support of libraries in Kansas.

I. Tri-Conference Planning: Bob reported the event went smoothly and that Deb will now take over. Exhibits went well, there was limited space. Attendance was about the same as other years. The AV was contracted out and the company did a good job.

J. ALA Councilor: Carol Barta reported on meetings she attended. Issues ALA are looking into are salaries for librarians and the status of rural libraries in the nation. ALA council also approved the 501(c)(6) status in order to do more lobbying. Executive Committee of ALA is working on bylaws.

K. MPLA Representative: Susan Moyer provided written report that included information on future conferences. Anne Liebst was named recipient of the 2002 MPLA Board Choice Award from Kansas.

L. Archivist: No report.

M. Publications Committee: Sha Li Zhang reported the committee met at Tri-Conference and looked at an editorial policy and guidelines. Carol will review these to make sure they fit with KLA bylaws.

N. Parliamentarian: No report.

O. Promotion: This is a standing committee and cannot be dropped. This needs to be looked into.

P. ALA Membership Committee: No report.

Q. Distance Education Committee: No report.

R. Diversity: No longer exists. Carol asked this be removed from future agendas.

S. Webmaster: Anne Liebst will leaving Baker University and will be at Washburn University. She provided a written report. The KLA homepage now has a link to the directory. She will be archiving the past homepages and the "new look" of the site will debut in September. She is running out of space on the KU Med server.

T. Newsletter Editor: Kate Capps provided a written report. The Publications Committee met during Tri-Conference. She is drafting guidelines for editor responsibilities, editorials, advertising and for terms on the committee.

U. KLA Foundation Report: Nancy Soldner reported there is $7,688. She thanked the membership committee for the activities that supported them during Tri-Conference.

A. Children’s and School Libraries: No report.

B. College and University Libraries: No report.

C. Private Academic Libraries: Barbara Thiesen provided a written report on the activities and conferences.

D. Public Libraries: No report.

E. Special Libraries: Marcella faxed Deb a copy of the membership. Carol suggested recruiting new members. There are people in the Kansas City area that are active in this area.

F. Collection & Technical Services: Dennis Wilson provided a written report that included activities that took place during Tri-Conference, and reported a bylaws change.

G. Intellectual Freedom: Melanie Miller provided a written report. She included the status of CIPA and E-Rate. She is asking for suggestions on topics for the 2003 conference.

H. Interlibrary Loan Roundtable: Cecilia Huddlestion provided a written report. She reported dues will be $4.

I. Kansas Library Operations Associates: Lori Hein reported the KLOA conference will be August 7-8.

J. Kansas Library Trustee Association: No report.

K. KPLACE: No report.

L. SRRT/Libraries for Cultural and Ethnic Diversity: No report.

M. Government Documents: Anne reported the group will hold their second annual summer conference at KU Law Library in July. Speakers on special topics have been invited to present.

N. Library Instruction: John reported an assessment workshop will take place in Lawrence on July 11.

O. New Members: Catherine Jeanjean provided a written report. She reported this group will be working closely with the Membership Committee.

P. Roundtable on Information Access and Technology: Cheryl Canfield reported on conference activities and programs sponsored. Minutes of their last meeting are on the web page.

Q. Independent Information Workers Roundtable: No report.

IX. Affiliate Association Reports: No reports.

X. Other Announcements/Items of Business: Lunch will be served in the room next door.

Rosanne E. Goble